Booking a venue is only half the job. Ensure you get the technology right before the event.
Ask About Bandwidth, Not Just Wi-Fi
What does “we have Wi-Fi” actually mean? It’s usually best to press for details of the connection speed in Mbps as well as how many people can be online at the same time. That way you can get a feel for what the figures actually mean for your purposes.
Check What AV Is Included
It’s also worth noting that not all room hire includes the AV and you should ask for a full list of what is included and what you will be charged extra for before booking.
Will someone be providing technical support for the AV when you are using the room?
Will there be an in-house technical person to operate the AV on the day of your event or is it all to be managed by yourself?
Test Signal in the Actual Room
Older buildings can have poor signal in walls and get ‘dead spots’. So test the signal in the room you have hired rather than in the lobby of the venue.
Confirm Hybrid Meeting Capability
Make sure your Hybrid Meetings are supported in Llandudno – ask for HDMI connections, webcam holds and the conferencing platforms that the venue’s AV support team are experienced with using. A useful reference for Conference Venues Llandudno is https://stgeorgeswales.co.uk/conference-venues-llandudno.
Get a Backup Plan in Writing
Find out from your chosen venue what you would do in the event of a projector failure or loss of signal. A clear explanation of the backup plan in place should reassure you that they are well equipped to deal with any technical problems that may arise.
By getting the basics of the venue’s technology right you can ensure that the content of your event is what is focused on.